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Once a team has agreed on a common goal it is necessary to quantify it in order to succeed. Quantifying a team goal creates structure and lays out all the components of the goal for everyone to see. Part of this is being aware of any barriers and challenges that may occur – thinking of the worst case scenario (pre-mortem) – and how to possibly overcome those. Not only will this help build trust within each team member because they already thought of solutions but also help to prevent problems from occurring.
Note: In order to quantify a team goal, a team goal must have been set beforehand. If your team has not set a team goal or found the “why” yet, make sure you do the workshop “Setting a team goal” first.
Overview:You will go through various criteria in order to make your team goal measurable and consider challenges that might occur.
Goal: Learning how to measure the progress towards the goal you’ve set earlier.
Identify key results
While the primary team goal is your qualitative objective, you need to make sure to have quantitative key results to measure your progress transparently in your team.
Ask your team members the following questions
What are smaller goals that are part of the main goal?
What are the key results that we want to see in order to know we reached that goal?
Check for smart criteria
Are the goals:Specific Think about the 5 “W-questions”:
MeasurableTo make a goal measurable think about:
Pre-mortemNow that everyone has a clear idea of what the refined key results are and how to measure them, it’s time to think about possible challenges and barriers that could occur and possible solutions.
Ask your team the following questions
What is the worst case scenario that could happen?
What would the situation look like if everything goes wrong?
What and how could things go wrong?Have everyone think about it and write it down. (5 minutes) .
Counteracting risks & Round-up
Example: We looked at our team goal and defined key results that show that we are getting closer to reaching that goal. We checked how specific, measurable, achievable, relevant and timely our smaller goals are. Also we indetified possible barriers and came up with solutions. This helps us to better understand the smaller components of our team goal and their characeristics. Also we know the milestones that show us we are getting closer to reaching our goal, which is very motivating and keeps us on track. Now we are also prepared to face and overcome barriers together. This makes it clear for everyone which steps need to be taken to reach our team goal well and in time.
Didn’t go as expected? Check out the following tips.
Make sure the barrier is still realistic, even though it’s worst case (e.g.: strikes by meteorites are probably no realistic threat)In case barriers exist that cannot be overcome at all and would keep you from reaching the goal: maybe rethink at least some aspects of your goal. Sometimes changing the goal slightly can help to make it more reachable.